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Consideration while moving business premises

Employee and client documentation:

It’s vital that the moving of personal data is carried out in a manner that’s sensitive and appropriate. Employers are expected to keep certain information private. Whether employees or clients, it’s important that none of their information is disclosed or readily available to those who are not permitted access to it.

For example, when moving a medical property to a new location, it’s essential that medical records are transported in a manner that would not result in patient details being lost, stolen, replicated or viewed by an unauthorized member of staff.

Environmental Factors:

factors to consider while moving into new premises

  • Insulation and ventilation

  • Cleanliness of waste products
  • Recycling practicess
  • Temperature in indoor workplaces
  • The optimization of natural light
  • Drinking water
  • Maintenance of the workplace, equipment, devices and systems
  • Condition of floors and traffic routes
  • Falls or falling objects
  • Windows, skylights and ventilators & the ability to clean windows, etc. safely
  • Doors and gates
  • Escalators and moving walkways

Disability Access:

  • Providing disabled car parking spaces
  • Including ramps for entering and existing the premises
  • Ensuring the width of doorways are wide enough for wheelchair users
  • Provision of disabled toilets (unisex is advised in case a carer is not of the same gender to the person requiring assistance)
  • Visible signs
  • Door handles at an accessible height
  • Make sure that staff know how to aid the disabled in case of fire or emergency

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